
I know the challenge of being the one responsible for capturing and organizing media. This is a big responsibility, but I am here to share what I have learned in my role at Xtreme! Marketing as Media Marketing Coordinator. Read below for 4 tips on organizing media. Share in the comments your own tips on the subject.
1. Stay on Top of Organization:
- Regular Maintenance: Set aside dedicated time intervals to review and tidy up your Google Drive folders. This prevents the accumulation of clutter and ensures that files remain organized and easy to find. Once a week works best for me.
2. Don't Be Afraid of Files within Files:
- Making a chain of folders can be the easiest way to find a certain photo or file.
- An example of this: In our custom apparel file (which is within our products media folder) the folders go as follows: Media Pictures > Custom Apparel > Shirts > Polos This arrangement ensures both yourself and colleagues to swiftly locate the specific photo needed, rather than rummaging through a generic Apparel folder.
3. Involving Your Team:
- Either write out an email or a policy on how photos are sorted. This way there is no confusion when finding a photo and questions can be answered when you are unavailable.
- You cannot always be there to get photos. Make it simple for how team members get media to you then you sort it into proper files.
4. Utilize the Starred Feature in Google Drive:
- Mark Important Files: Leverage the starred feature in Google Drive to flag essential or frequently accessed product images. This makes it convenient to locate them quickly, especially amidst a vast collection of files.
- Don’t forget to share this feature with your coworkers.




